“When would you prefer delivery?” This question was asked by the prospect in his bid document. Yes, you are reading this correctly.
“We are happy to announce that we have postponed the deadline for your tender response by two weeks.” Happy?! Happy??!! This message came two days before the original deadline, with no reason given for the postponement. So, here you are, having worked hard during the summer holidays to get your response finished on time. You […] Read more
“We do not expect the holidays to have any effect on the agreed delivery terms.” On the first view, nothing wrong with this statement, although somewhat superfluous maybe. However, we found this requirement in a tender document, i.e. before anything was agreed upon. Secondly, the issuer of this tender mixed the word term with time, […] Read more
“The colour of the fabric has to be identical to our corporate identity core green colour. The applicable colour codes you will find on page 87 of this tender document.” This was written on page 32. On page 47 we found the text: “We expect bidders to offer standard products only.” You probably have guessed […] Read more
“We expect our supplier to accept all liability for near misses, incidents, damages or injuries as a result of using the products delivered.” If you want to create work for lawyers at an early stage in the bidding process, this is the way to do it!
“In order to save paper, we only accept responses in pdf-format. Please send 12 copies to the email addresses listed below.” Cute.
“Please provide an overview of tenders you did not win in the last three years. Please specify the name of the organisation, the size of the project in number of workstations or in square meters and the reason for not being awarded the project.” We are not sure how this will help in arriving at […] Read more
“We reserve the right to withhold 10% of the payment of the total project amount for a period of 12 months in case of defects.” Not only is it worded quite badly, it is also not a fair deal. In the interior furnishing industry, common is that between 1 and 10% of the project amount […] Read more
“If the total amount of this project exceeds your total company turnover divided by ten, you may be disqualified.” Is this proportional? This company apparently hasn’t heard of Pareto’s principle.
“Please feel free to offer products from the other bidders as well.” The total specification of this public (!) tender was such that there was no other way than to offer products of competing companies. Is this an effective strategy? If the aim is to get the best pricing, the assumption is that you can […] Read more